What to Look for in a Commercial Cleaning Contract: A Complete Guide

June 5, 2025
office cleaning contracts

When it comes to maintaining a clean and professional business environment in Reno, having the right cleaning agreement in place matters just as much as the cleaning itself. Whether you're signing up for daily office cleaning or a detailed commercial construction clean up, a strong contract can save you from headaches, hidden fees, and unmet expectations down the road.


Why Your Cleaning Contract Matters


A commercial cleaning contract isn’t just a formality—it’s your safety net. It outlines what you’re paying for, how often services will be performed, and what you can expect from your cleaning provider. Without a clear agreement, it’s easy for misunderstandings to snowball into bigger issues.



Here’s what you should always look for before signing the dotted line.


1. Clearly Defined Scope of Work


Start with the basics: what is being cleaned and how often.


A solid contract should detail:


  • The specific areas to be cleaned (e.g., restrooms, floors, windows, break rooms)
  • The frequency of services (daily, weekly, post-event, etc.)
  • Types of services provided (dusting, vacuuming, sanitizing, deep cleaning)


This is especially important for specialized needs, like commercial construction clean up, which involves more intensive debris removal and hazard disposal. If these tasks aren’t spelled out, you risk getting only a surface-level job when your site needs more.


2. Supplies and Equipment Responsibilities


Will the cleaning company provide their own products and gear, or are you expected to supply them? The answer should be in the contract. High-quality providers, like Prestige Building Maintenance of Nevada, LLC, often include eco-friendly supplies and professional-grade equipment as part of their service—which can save you time and extra expense.


Make sure the contract specifies:


  • Who provides supplies
  • The types of products used (especially if green cleaning is important to your business)
  • Equipment standards and maintenance


3. Licensing, Insurance, and Background Checks


You should never hire a cleaning service without verifying credentials. Your contract should confirm:


  • Business licenses and certifications
  • Liability and worker’s compensation insurance
  • Background checks on employees


This protects your business from potential liability and ensures the cleaning crew entering your facility is trustworthy and qualified.


4. Cancellation and Dispute Policies


Even with the best providers, things can occasionally go sideways. Your contract should explain:


  • How either party can cancel the agreement
  • The required notice period
  • What happens if either side breaches the contract
  • A process for resolving disputes


This section ensures that, if something doesn’t go as planned, there’s a clear path forward.


5. Pricing and Payment Terms


No one likes surprises when it comes to billing. The contract should state:


  • The total cost and payment frequency (monthly, per visit, etc.)
  • Additional fees for after-hours or emergency services
  • Accepted payment methods and late payment penalties


Transparent pricing is a hallmark of reliable cleaning services in Reno—and a sign that you’re dealing with a professional, ethical business.


Quick Case Study: A Reno Tech Office Gets It Right


One growing tech company in Reno recently signed a contract with Prestige Building Maintenance of Nevada, LLC after struggling with a previous provider who constantly missed post-event cleanups. By reviewing the new contract line-by-line, the team ensured their high-traffic offices, restrooms, and lounge areas would be cleaned thoroughly after every event. As a result, employee satisfaction rose—and client impressions improved dramatically.


Final Thoughts


A well-structured cleaning contract does more than keep your workplace tidy—it protects your time, money, and peace of mind. Before partnering with any provider in Reno, review the scope of work, legal protections, supply details, and payment terms.


Choose a reputable cleaning company to ensure your business space is always clean, safe, and ready to impress.


Ready to upgrade your cleaning contract? Reach out to Prestige Building Maintenance of Nevada, LLC for a custom quote tailored to your Reno business needs.